Count the logins on your sticky note. PostalMate, Endicia, the Endicia Label Server, a FedEx portal, a UPS portal, Shipsurance, Refund Retriever's 50% cut. One app replaces every line.
*Approximate. PostalMate is quote-based; Endicia Standard is ~$15.95. Total assumes Shipsurance + Refund Retriever's cut on ~$400/mo recovered.
With PostalSwift (and the counter setup that runs with it), the human job collapses to two tasks: greet customers, put mail in boxes. Everything else — rate-shopping, labels, intake, billing, notifications, refund hunting, backups, reconciliation — happens on autopilot.
That's the job. Everything above happens inside PostalSwift — the rate-shop, the labels, the receipts, the notifications, the backups — for $75/mo.
A part-time counter hire is roughly $1,500–$2,500 / month, fully loaded. PostalSwift is $75 / month. That's the math behind “almost overkill.”
The full list runs to 18 capabilities. These are the four that make store owners switch.
Free ShipEngine signup gets every carrier live. Plug in your own FedEx or UPS API keys (optional) to use your negotiated rates. Hardware auto-detects. Six software vendors collapse to one — and PostalSwift never marks up your postage.
Watches every outbound FedEx and UPS shipment, flags eligible late-delivery refunds, drafts the claim. Refund Retriever takes 50%. You keep 100%. $200–$1,000 a month, recovered.
Inbound package scanned → carrier auto-detected → photo captured (when camera attached) → instant email to the customer (SMS add-on optional, $15/mo). End the "is this mine?" pickup confusion forever.
Cards on file (held at Stripe). PostalSwift auto-charges on renewal, emails the paid receipt, advances the next renewal date. Reclaim two evenings of manual billing every month.
Eight things PostalMate, ShipRite, and the rest can't touch — because they're running on software written before the iPhone.
Type destination + weight, every carrier rate is on screen before the customer finishes their sentence. No flipping zone charts.
Fuel, residential, peak, and DAS surcharges baked into every quote. The customer pays what the screen says — no "the bill came in higher" weeks later.
Start the timer when you pick up the box, stop when it's sealed. Auto-bills actual labor at your hourly rate. No more "I think that took eight minutes."
A customer brings a package — snap the label, the address and dimensions fill themselves. A carrier drops off a delivery pile — place them under the camera, every package gets identified and routed to the right mailbox at once.
Type the item, Claude classifies it and pulls the right HS code. Cached per store — the second "Nike running shoe" fills itself.
Every store's data backed up nightly, encrypted at rest — 1 GB included free. No reminder pop-up, no "we lost our database" Monday morning panic.
Every late FedEx and UPS shipment auto-flagged for refund. AI drafts the claim. You keep 100% of every recovered dollar.
Design that doesn't look like a Windows XP screenshot. Dark theme by default, light theme one click away — your staff's eyes, your call.
Same job. Three approaches. One stack-replacement.
| Capability | PostalMate | ShipRite | PostalSwift |
|---|---|---|---|
| Monthly price | $95 | $95+ | $75 flat |
| Postage, insurance & refund tools | Endicia + Shipsurance + Refund Retriever | Separate add-ons | Built in |
| Carrier accounts (you bring your own) | USPS / FedEx / UPS | USPS / FedEx / UPS | your existing — attached |
| Rate-shop all carriers in one click | — | Partial | Yes |
| AI late-delivery refund recovery | — | — | Yes — keep 100% |
| AI customs / HS code lookup | — | — | Yes |
| Mailbox auto-charge | Manual | Vault add-on | Built in |
| Package photo + auto-notify | — | — | Yes |
| Drop-off liability receipt | — | Yes | Yes |
| Real-time profit at checkout | Limited | After-the-fact | Yes |
| Offline-first | Limited | Partial | Yes |
| Auto-updates silently | — | Per-workstation | Yes |
| Rate-quote speed | Minutes (rate grids) | Minutes | 30 seconds |
| Surcharges shown in quoted rate | — | — | Baked in (fuel, residential, peak) |
| Packing-time billing | Time-grid guesswork | Time-grid | Live clock (by-the-minute) |
| Smart camera intake (orders + deliveries) | — | — | Both flows |
| Daily backups | "Please back up" reminder | Manual | Auto-encrypted, nightly · 1 GB free |
| UI themes | Single dated theme | Single theme | Dark + light, one-click |
No tier shopping. No "talk to sales" gate. Every feature, every carrier, every workstation — one flat bill. Cheaper than PostalMate ($95) alone, and the refund recovery usually covers a full year.
Includes 2 workstations per location, all 18 features, every carrier, unlimited transactional email. Add workstations for $15/mo each. Optional SMS bundle ($15/mo, 1,500 SMS). Multi-location supported.
Add-ons: SMS notifications +$15/mo (1,500 SMS bundle) · Workstation +$15/mo each
Grand Slam Offer playbook: remove every reason to say no, then watch what happens.
See your first label print before you decide. Zero commitment.
We sit with you for the import — customers, mailboxes, shipment history. You drive, we coach.
Not happy after a full month? Full refund, no questions, no retention dance.
Month-to-month. No annual lock-in. One email or one click in-app.
Export the entire SQLite DB any time, standard format. Walk out with everything.
We're building out the retail side of PostalSwift — and we want to know if you'd use it before we ship it. Tell us below and you're first in line for early access.
Drop your email — we'll tell you the second the retail POS lands, and you'll help shape what ships first.
Most stores save $100–$300 a month in software the first month. The refund recovery usually covers a full year.
Drop your email — we'll send you the installer and a 3-minute setup walkthrough. See your first label print in under 10 minutes.